Online Planning Tutorial
One of the best things about Online Planning is the ability to integrate lesson plan scheduling with the calendar feature! With this feature, you can coordinate events with your school year, create custom calendar views for each student, and manage home and life with ease. With a variety of options that allow you to view events and assignments in the way that best meets your needs, the calendar feature taking home and life planning to a whole new level.
Smart Scheduling Instructional
No online planner is complete without a monthly calendar function! But the great thing about the Well Planned Gal Online Planning system is that the calendar not only shows events but also student assignments. Let’s take a look at how this works.
To view the monthly calendar, click on the Calendar icon in the main menu at the top of your screen. When you open the calendar view, you will see several sections. First, a quick reference calendar shows up in the top left-hand corner of the screen. Use the down arrows to quickly view a different month or year.
Next, you will see New Event. This is one of the ways you can add information to your calendar. We’ll come back to that in a moment.
Below this is Customize Display. This is the section that allows you to incorporate your lesson plans into the calendar. There are several options here. First, if you check the Events box, the events you add to the calendar, which we will discuss in a moment, show up with your lesson plans. If you leave this box unchecked, just your assignments show up.
Second, you can choose what type of lesson information shows up on your calendar. You should see two options here: Students and Assignments. Below that, you should see a list of your students, followed by all of your courses with checkboxes beside them.
Managing Calendar Views
First, let’s learn how to manage the calendar views. The small calendar is your easy management tool, allowing you to jump to any month you choose. The larger calendar, meanwhile, is your primary work and viewing area. The month you are viewing in this main, large calendar will guide all other menu views. Here’s how to manage your views:
Let’s look at Events next. You can enter new events by either clicking New Event or simply choosing a day on the calendar. The advantage of the New Event button is that you are not limited to the calendar visible on your screen. The advantage of click on the date itself is that the day is already entered into your menu as you begin to build the event.
Once you’ve opened the Add Event box, follow these steps to create your event:
Now let’s explore how to customize calendar views.
For student views, you’ll start by selecting a student. Next, select the courses you want to view. On the calendar, you’ll see your student’s image along with the name of the courses assigned for each day of the month. Click on any course to see the specific assignment.
To switch to an assignment-based view, click on the Assignments tab in your customization box. You’ll see each day’s assignments for all selected students and courses. To see the full view of each assignment, simply hover your mouse over the assignment, and the full assignment will show up in a pop-up box.
Best of all, you can both save and print your unique views! Choose the students and courses you wish to include, whether you want the Students view of the Assignments view, and whether or not you want events to be included. Once you’ve completed your selections, either scroll down to the bottom of the customization box and click Print This View or click on the green Save icon in the top right hand corner to save the view. If you choose to Save, you’ll be directed to name your view. Click the checkmark to save it, then click on the Select View dropdown menu to see all calendar views that you have saved.
With an integrated calendar like this, you can easily keep track of both events and school progress with one click!
How do I add vacations or days off so that assignments won’t be placed on those dates?
Simply add an event to your calendar, then click No in the Allow Assignments option. See the video walk-through or Smart Scheduling Instructional for more details.
Can I add a multi-day event?
Definitely. Your Event scheduler allows you to set a start date, an end date, and even time frames if it’s not an all-day event.
How do I set up something for the Select View drop down list?
Select the information you wish to include in your view, then click the green Save box in the upper right-hand corner of your calendar. View the instructional video or read the Smart Scheduling Instructional for more details.